Cash Closing in Saleculator

What is a cash sequence? #

A cash sequence records activity for a drawer from its start until it is closed. It groups the sales and other cash movements for that period so the cashier or manager can compare the system totals with the cash and card amounts counted at closing. Opening float or other cash movements can be recorded through the relevant cash in/out actions.

Partial cash report and close cash #

From Main Menu > Close Cash, the available actions depend on the user’s permissions and whether blind closing is enabled.

• Print Cash / Partial Cash is similar to an X report: it prints a snapshot of the current sequence while leaving that sequence open. Staff can print more than one partial report during a shift. The report’s print count helps distinguish repeat prints.
• Close Cash is similar to a Z report: it finalizes the current sequence. The closing report is printed and, when configured, emailed. A new sequence starts automatically unless the installation is configured for manual sequence start.

X and Z are familiar accounting terms used here as an analogy. The Saleculator actions are named Print Cash and Close Cash.

Declare actual cash and card totals #

Before closing, choose Declare and enter the amounts actually counted or settled: cash physically in the drawer and card receipts according to the card terminal or settlement records. Both actual cash and actual card amounts are required to close. Add a note if there is an explanation for a difference. If available, the count helper can open the drawer and assist with counting cash.

Expected is the total recorded by Saleculator for the sequence. Actual is what staff count or confirm. The report compares them separately for cash and card: actual above expected is an excess; actual below expected is a shortage. Declaring the actual figures records the count; it does not change the sales already entered.

Recommended close cash workflow #

1. Open Main Menu > Close Cash for the drawer being reconciled. Use Print Cash first if you need a mid-shift snapshot.
2. Count the drawer and reconcile card settlements. Select Declare, enter both actual totals, and add notes for any variance.
3. Select Close Cash. If pending shared orders exist, review the warning and decide whether to go back and complete them or continue closing.
4. Keep the final printed or emailed report with the shift records. If sequence start is manual, use Start Cash Sequence before the next sales shift begins.

Blind cashier closing #

Blind closing is intended for cashier workflows where staff should declare the count without first seeing the expected totals. A cashier in blind mode can declare actual cash and card and close cash, but does not have the Print Cash action and cannot print a partial cash report. The close report is produced for the configured workflow so a manager can reconcile the declared amounts against the expected figures.

Shared drawer sequences across terminals — Saleculator 4.6 #

Terminals configured with the same System configuration > Name share a cash sequence. This name represents the drawer whose sales are being tracked. Closing at one terminal closes that sequence for the other terminals using the same name; they move to the next active sequence before saving another bill. Use different names when each till is counted and closed separately.

For example, a supermarket with separately reconciled checkout drawers should use a different name for each counter. A restaurant may have several POS or PDA order-taking terminals but only one or two cashier drawers; configure the terminals to share the name of the drawer that receives their payments.

Pending orders on POS and PDA terminals #

Before a normal or blind close, Saleculator checks for pending shared orders from connected terminals, including table/KOT orders and delivery orders that have not yet been billed. If any are found, the person closing cash is warned and shown counts by type. Choose No to cancel closing and leave the sequence open while staff finish or resolve the orders. Choose Yes to continue closing; the pending orders remain available in the shared order list. When one is billed later, the bill is recorded against the active sequence at the time it is saved.

Closing report, partial reports, and email #

Depending on the report configuration, cash reports can include transaction and payment totals, sales, discounts, taxes, declared notes, and expected/actual/excess/shortage figures. Optional report sections can show more detail such as sales by user, category, or product. Partial Cash prints a report without ending the sequence; Close Cash prints the final report. If email reporting is enabled and the terminal is online, the corresponding report is also sent to the configured address. See Close cash reports for report sections and configuration.

Related guides #

• Cashier Guide
• Configure manual start for cash close sequences
• Close cash reports